Indiana University
Office of the Vice President for International Affairs


OVERSEAS CONFERENCE GRANTS
 

Guidelines

Description

The Overseas Conference grant provides support for IU faculty to participate in an international conference, typically providing funding for partial airfare expenses. Travel to conferences in the United States, Canada and Puerto Rico is not supported under this grant program. The conference must be relevant to the faculty member’s primary teaching or research goals. Applications will be reviewed and ranked according to the following types of participation:

  1. Keynote address at a major conference
  2. Paper for a major conference that has been selected through a peer-review process
  3. Invitation to serve as Chair or Discussant of a panel at a major conference
  4. Other types of participation considered when funding available

Selection Criteria:

  • Type of participation in conference as described above
  • Value to the candidate and IU (e.g., how participation will enhance the candidate's record of professional achievement)
  • Importance of the conference and the degree to which it is international in scope and in the representation of its participants
  • Overall quality and completeness of statement

Application documents are listed below. Forms and instructions are available via the online application.  

  1. Cover sheet
  2. Budget with approximate airfare and description of other funding sources
  3. Narrative statement
  4. Curriculum vitae
  5. Supporting document from conference sponsor indicating degree of participation
  6. Recommendation letter from department chair or other unit head

Eligibility: Tenured and tenure-track faculty at an IU campus.

Deadlines: October 1, 2014; January 12, 2015; April 1, 2015 and July 1, 2015

Application Rules: Applicants should apply as soon as possible. The conference must occur after the deadline. (For example, apply by the Jul. 1 or Oct. 1 deadlines for a conference that occurs on Oct. 2. The advantage of the earlier deadline is that applicants will know whether their application for funding has been approved before making travel plans.) Award funds can be used to reimburse travel expenses if an award is offered after the conference occurs. Only one application per competition period is permitted. Late or incomplete applications will not be accepted. It is the responsibility of the applicant to ensure that recommendation letters are completed by the application deadline.

Funding Rules: Maximum of $1,500. Amount is based on the conference site, type of participation and the quality of the application. Current award amounts are $800 for travel to Mexico and Europe; $1000 for travel to Latin America and the Middle East; and $1200 for travel to Asia, Australia and Africa. Award funds are to be used to support the cost of airfare. An individual can receive no more than a total of $1,500 from this grant program in any 30-month period. Spring and summer awards are expressly contingent upon the recipient continuing employment at IU the following academic year. Due to higher fares in the summer, awards for travel between May 15 and Aug. 31 will be increased to $1000 for travel to Europe; $1200 to the Middle East; and $1500 for Asia, Australia and Africa.

Travel Reimbursement Deadline Policy: Beginning September 1, 2010, employee and non-employee travelers will have 60 days from the return date of their trip in which to submit travel reimbursement claims. Reimbursements submitted after this 60-day period will be subject to income tax assessment. Reimbursement claims submitted after 120 days from the return date of the trip will not be reimbursed. Indiana University Foundation funds may not be used for reimbursement after this time period. These deadlines are required by the IRS and are strictly observed by IU Travel Management Services. Visit the Travel Web site for more information, or e-mail Travel Management Services at travelbl@indiana.edu with questions.

 


Application Procedure

Please type your e-mail address in the text box below and click "Enter" to access the on-line grant application.

Important: This e-mail address will be used to send you vital e-mail correspondence and will be used as your login identification so you can return to the application to make further updates (if needed).



    
Direct inquiries to: iagrants@iu.edu

 
 
Office of the Vice President for International Affairs
Bryan Hall 104, Bloomington, IN 47405-7000
Phone: (812) 855-8840   E-mail: iagrants@iu.edu

This page was last modified on: 01/10/14
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